Effective key management is essential for the smooth operation of municipalities. LivionKey provides secure and automated solutions to streamline access control, enhance security, and reduce the costs associated with managing physical keys across various departments and locations. From public offices to maintenance facilities and recreational or sports venues, LivionKey helps municipalities optimize key management processes, eliminate inefficiencies, and improve security. Additionally, LivionKey supports municipalities in complying with EU regulations related to access control and data security.
Time-Consuming Key Transfers Impact Efficiency: Key exchanges take up a significant amount of time: Employees and external service providers spend considerable working hours coordinating key pick-ups and returns. This reduces productivity, especially when keys need to be transferred between departments or to locations that are geographically dispersed. Additionally, long retrieval trips consume valuable work time and contribute to emissions when travel is done by car.
Lost or Unreturned Keys: A Costly Security Risk: Every lost key poses a security threat and leads to expensive replacement and re-keying processes. Even delayed key returns can cause scheduling conflicts and compromise security.
Limited Access Oversight: A Security and Compliance Challenge: Without a centralized system, tracking who has the right key—and for how long—can be difficult. This lack of visibility increases security risks and may expose municipalities to regulatory non-compliance.
LivionKey addresses these challenges by offering:
Enhanced Security & Monitoring: Secure key storage and comprehensive tracking ensure clear visibility of who has collected or returned a key and when. Access permissions guarantee that only authorized personnel handle sensitive keys. The system also automatically reminds users about unreturned keys, reducing the risk of prolonged non-return and loss.
More Efficient Processes & Flexible Key Transfers: Automated key handovers minimize unnecessary movement between buildings, saving time and resources. By reducing administrative tasks, employees and contractors can focus on essential municipal operations. LivionKey also enables flexible manual key transfers, allowing both parties to manage handovers at convenient times without requiring real-time coordination.
Lower Costs & Faster Return on Investment: Manual key handovers consume valuable work hours and lead to significant costs. Additionally, replacing lost keys and managing unreturned keys further increases expenses. By automating key management, LivionKey significantly reduces these costs-many of our customers achieve a positive ROI within a
Scalable & Future-Proof: Whether managing a few locations or an entire city-wide network, LivionKey scales to fit your needs. The solution integrates multiple devices and platforms into a single, user-friendly interface, ensuring adaptability for future growth and technological advancements.
LivionKey is built for quick deployment, allowing you to replace inefficient manual processes and instantly enhance security and key control. Start using the system right away and experience immediate improvements.
When you're ready, take advantage of our flexible integration options to seamlessly connect with your existing reservation systems, work order management platforms, facility booking software, HR databases, and other key systems. This enables even greater automation, streamlining operations and significantly reducing manual workloads.
Perfect for municipalities managing multiple departments and facilities. LivionKey Register provides a centralized digital platform for managing all physical keys with role-based access controls, audit trails, and integration with existing municipal systems.
Learn About LivionKey RegisterIdeal for larger municipal facilities and complex operations. LivionKey30 provides secure automated key storage with 30-key capacity, real-time monitoring, and integration with municipal IT systems.
Discover LivionKey30Perfect for smaller municipal offices and specialized facilities. LivionKey20 offers essential key management features with 20-key capacity and user-friendly operation.
Explore LivionKey20Use our calculator to estimate potential savings based on your current monthly key management costs. Typical results demonstrate a rapid return on investment—often within a year—by reducing administrative workload, travel expenses, and costs associated with lost keys.
When key management is automated with
An estimate of how quickly your investment will pay for itself.
The calculations are based on average assumptions and may vary depending on your specific situation. The estimates assume that each key transaction takes 15 minutes of administrative time, searching for lost keys takes 20 minutes, administrative costs are €30/hour, and 5% of key returns are delayed. The cost of key pick-ups and returns for external providers includes both travel expenses and labor time.
Proactive key management eliminates logistical bottlenecks, enhances property security, and reduces operational costs—allowing your municipality to focus on what truly matters: serving residents. Additionally, LivionKey supports compliance with EU regulations on access control and data security.
Optimize your municipality's key management today! Schedule a demo and receive a personalized savings estimate.